Private Luxury Retreat Terms & Conditions 2025

1. Booking and Payment
1.1. To secure your booking, full payment must be made at the time of booking.
1.2. Payment plans can be arranged and secured with a deposit payment. Full payment
must be made 90 days before arrival.
1.3. All bookings are subject to availability and confirmation Sally Cloke Fitness Retreats.
1.4. A booking confirmation will be sent to you via email once your payment has been
processed.
1.5. A booking of a minimum of 3 Participants 
 
2. Retreat Inclusions
The retreat package includes:
- 4 Nights accommodation
- Daily Fitness Classes up to 3 per day
- Pilates & Yoga sessions non-specified
- 1x Guided hike
- Bicycle rental from arrival until departure
- Daily breakfast
- 3 evening meals at local restaurants or on-site at TAF villas
- Airport transfers
 
3. Retreat Exclusions
The retreat package does not include:
- Flights and travel arrangements to Kos Island
- Tourism tax (to be paid at the venue upon arrival; refer to the Greek tourism website for
rates)
- Travel insurance (highly recommended to cover all activities you wish to participate in)
- Lunch
- Daily expenses
- Any additional activities not listed in the program or specifically stated as 'not included'
 
4. Health and Safety

4.1. Participants acknowledge that they are taking part in the retreat at their own risk.
4.2. Sally Cloke Fitness Retreats conducts risk assessments and ensures that all instructors
are qualified.
4.3. Some activities and catering services are provided by third-party companies. Sally Cloke
Fitness Retreats does not accept responsibility for incidents or food-related issues arising
from third-party services. These are the responsibility of the third-party providers.
 
5. Travel Insurance
5.1. It is highly recommended that participants take out travel insurance that covers all the
activities included in the retreat.
 
6. Cancellation Policy
6.1. All cancellations are subject to our cancellation policy, which is available on my website
or upon request.
6.2. Please review my cancellation policy for detailed information on cancellation terms,
conditions, and any applicable fees.
6.3. Sally Cloke Fitness Retreats reserves the right to cancel the retreat up to 30 days before
arrival if there are not enough participants to make the retreat viable. The minimum number
of participants is usually four.
6.4. In the event of such a cancellation, a full refund of the retreat cost will be provided.
However, Sally Cloke Fitness Retreats is not responsible for any other fees, such as flights.
This is why travel insurance is recommended.
 
7. Liability
7.1. Sally Cloke Fitness Retreats is not liable for any injuries, losses, or damages sustained
by participants during the retreat.
7.2. Participants are responsible for their own health and safety and must disclose any
medical conditions or allergies prior to the retreat.
7.3. Sally Cloke Fitness Retreats is not responsible for any incidents or accidents caused by
third-party providers.
 
8. Conduct
8.1. Participants are expected to behave respectfully towards other guests and staff.
8.2. Sally Cloke Fitness Retreats reserves the right to ask any participant to leave the retreat
if their behavior is deemed inappropriate or disruptive. No refunds will be provided in such
cases.
 
9. Force Majeure

9.1. Sally Cloke Fitness Retreats is not liable for any cancellations, delays, or changes to the
retreat schedule due to events beyond our control, including but not limited to natural
disasters, war, civil unrest, or other emergencies.
 
10. Agreement
By booking and participating in the Sally Cloke Fitness Retreats, you agree to these terms
and conditions. Your participation in the retreat signifies your acceptance of these terms.
 
For any queries or additional information, please contact me at
sallysmartertravel@gmail.com
 
Thank you for choosing Sally Cloke Fitness Retreats. I look forward to welcoming you to an
unforgettable experience on Kos Island, Greece.
 
Dated 28/01/25